Documents and Copies: Digital Shield in Times of Crisis
In an era of rising hybrid threats and cyberattacks, a physical document becomes one of the most fragile links in our personal security. As risk management specialists, we often repeat: what you don't have in a digital and safely encrypted version may cease to exist in the hour of trial. Fire, water, or the need to abandon possessions within 5 minutes make paper deeds of ownership unattainable. Digitalization of documentation is your insurance policy for when systems may be paralyzed.
1. What must you digitalize? Critical List
Not every bill needs scanning, but there are documents without which you won't be able to rebuild your life. According to expert guidelines, your digital archive should include:
- Identity and Civil Status: ID cards, passports, children's birth certificates, marriage certificates.
- Ownership and Assets: Apartment ownership deeds, land register excerpts, vehicle registration, and financial security in the form of bank contracts.
- Health: Medical documentation of chronic diseases and spare prescriptions, which is crucial for health prevention.
- Professional Competencies: University diplomas and professional certificates confirming specialist status.
2. Encrypted Media and Physical Protection
Having scans on your phone is not enough – a smartphone can be stolen or discharged. Documents should be stored on a dedicated, encrypted flash drive.
Storage Principles
3. Why is it so important? Legal Aspect and Mobility
In extraordinary situations, civil rights may be restricted, and officials may require immediate proof of identity.
- Verification on the move: During evacuation, you must prove relationships with loved ones or ownership of the vehicle you are moving in.
- Protection against disinformation: Having your own hard copies protects you from attempts to undermine your legal status. Learn how to recognize disinformation and hybrid warfare.
4. Building a Personal Archive – Expert Procedure
Start by gathering documents in one place – don't let your survival psychology be put to the test by chaotic searching.
Archiving Steps
It's also worth having physical phone numbers of loved ones recorded, as in a crisis neighborhood cooperation is based on direct contact.
Remember that in a crisis, information is a weapon. Solidly prepared documentation is a shield. Your car kit should also contain copies of vehicle documents.
Frequently Asked Questions
helpIs the cloud safe for my documents?
Yes, provided you use a strong password and two-factor authentication (2FA). However, we recommend having a physical, encrypted media as the main source in case of no internet access.
helpWhat files should I copy to the flash drive?
Preferably PDF or high-quality JPG. Make sure filenames are clear (e.g., 'ID_John_Doe.pdf') to facilitate searching under stress.
